Every industry has many departments within it and all departments have their small or big need that must be fulfilled on timely manner. For e.g. an industry got 3 departments namely Mechanical, HR and Administrative. So what if they need to order day-to-day routines items, in that case, they have to contact the Purchase Manager either manually or via email. That’s what somewhat tedious job for the industry Purchase manager and for the Accounting team to handle all those requests smoothly.
So this is the perfect place where you got this Industry purchase Management system application quite handy and gives you wings to handle every small piece of information in one place.
So this application mainly got 4 entities,
the industry can create unlimited users through the web admin panel, as it’s mainly for internal use purposes so through the web admin panel they can create unlimited users department-wise.
Once the users log in through the app interface, they have abilities to create new orders via the Order Now screen and can check their orders progress via the Running Order screen. Also can check their all completed or rejected orders via the Order History screen.
To create an order, a user has to create an indent first and within that indent, users can add multiple items to process further.
Once the indent has been created and submitted, it will go to a Plant Head for his/her approval.
On each submission of orders, a notification send to the plant head to notify him about their respective orders.
Also users can define the priority (low, medium or high) of the different indent.
Users can also have a Report section, where they can download reports in excel format to keep track of what has been asked a month before and what is the status of their orders at any point in time.
The plant head mainly has the facility to approve or reject any orders before an order goes to the Purchase manager, so through the Order Management screen, a plant head can check all received orders from users of all departments via departments wise, and he/she can approve or reject those orders.
On approval or rejection, a notification will send to their respective users.
On rejection of any items, a plant head has the option to add a rejection comment to that respective indent, which is visible to user’s end also.
All the rejected orders can be tracked through the Rejected Order screen.
All the approved orders can be tracked through the Order status screen.
Plant head also has a Report section, where he/she can download reports in excel format to keep track of the status of current orders.
Finally, if any Indents (ordered item) gets PO Raised from the purchase manager, it will start showing to the Store manager within the Received order screen.
Once the items arrived physically at industries location, a store manager can change the status of the items from PO raised to Item Received, on change of status a notification been sent to users so that they can come to the store and check the quality of those items ordered by him and once the quality has been checked, they can change the status of the item received to user approved.
So once the user approved the recieved item, then store manager can add the location of that item and marked it as completed. Those all completed indent will be shown unders Order completed screen.
Store manager also has a Report section, where he/she can download reports in excel format to keep track of the status of current orders.